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Exporting Reports to PDF

Last updated on Apr 17, 2026

Exporting Reports to PDF

KyberGate lets you export any report as a professional PDF document for sharing with administrators, board members, parents, or for your own records. PDFs include all charts, tables, and data from the on-screen report in a print-ready format.

Before You Begin

  • You need Admin, Report Viewer, or Teacher role
  • PDF exports are generated server-side — no special software needed on your computer
  • Large exports may take a few moments to generate

What You Can Export

Report What's Included
Activity Logs Filtered activity data with URLs, categories, actions, and timestamps
Weekly Report Card Full report card with safety score, trends, and charts
Student Risk Profile Individual student risk details and contributing factors
Device Inventory Complete device list with status, groups, and enrollment dates
Policy Summary Active policies with categories, domains, and schedule
Safety Alert History KyberPulse alerts with severity, status, and resolution notes

How to Export

Standard Export

  1. Navigate to the report you want to export
  2. Apply any filters (date range, student, category, etc.)
  3. Click the "Export" button (📥) in the top right corner
  4. Select "PDF" from the format options
  5. Choose export options:
    • Include charts — Visual graphs and trend lines
    • Include summary — Executive summary at the top
    • Date range label — Custom label for the report period
  6. Click "Generate PDF"
  7. The PDF downloads automatically when ready

Scheduled Exports

Set up automatic PDF exports on a schedule:

  1. Go to Settings → Reports → Scheduled Exports
  2. Click "+ New Schedule"
  3. Configure:
    • Report type — which report to export
    • Frequency — Daily, Weekly, or Monthly
    • Recipients — email addresses to send the PDF to
    • Filters — pre-set filters for the export
  4. Click "Save Schedule"

PDF Formatting

Exported PDFs include:

  • Cover page with school name, report title, and date range
  • Executive summary with key metrics
  • Data tables with all filtered results
  • Charts and graphs (if included)
  • Footer with generation date and page numbers
  • KyberGate branding (customizable in portal settings)

Tips

  • Filter before exporting: Apply relevant filters to keep the PDF focused. A 500-page activity log export isn't useful for anyone
  • Use scheduled exports: Set up weekly PDF reports for administrators so they get consistent updates without you doing manual work
  • Include the executive summary: It gives readers the key takeaways without reading the full report
  • Archive compliance reports: Export and save monthly reports for CIPA compliance documentation

Troubleshooting

  • Export taking too long? Large date ranges with millions of entries take longer to process. Try narrowing the date range or filters
  • PDF shows no data? Check that your filters aren't too restrictive. Try removing filters to see if data appears
  • Charts missing from PDF? Ensure "Include charts" is checked in the export options
  • Scheduled export not arriving? Check the email addresses and spam folders. Verify the schedule is active in Settings

Related Articles

  • Understanding Activity Logs
  • Weekly Report Card
  • Student Risk Scoring